National Art Library Copying Services
The National Art Library offers a range of copying services primarily for the purposes of research or private study. Copying is subject to UK copyright legislation and our preservation policy and restrictions. Specific conditions apply to copying for commercial purposes and to photography for publication.
Self-service facilities in our Reading Rooms
Before you begin copying, please take material to the Library Counter for staff to carry out a preservation check. If the material is unsuitable for photocopying you may be able to scan it, or photograph it using your own camera or. Please also refer to our Preservation policy and restrictions below.
- A self-service scanner is available providing black & white and colour copies; please use the scanner to copy material considered too vulnerable for photocopying, or for colour copies; scanned copies need to be saved to your own USB memory stick, or from one purchased from the Library Counter.
- Self-service photocopiers are available for copying from printed material in suitable condition; photocopiers provide black & white copies only.
- Readers may also copy material using their own camera at camera stands provided in our Reading Rooms. We do not allow the use of flash or other artifical lights because high levels of light can be damaging to books, as well as distracting to other readers.
- Print outs from microform are available, from the microform printer in the Centre Room.
- Screen print outs from the computers in the Library are currently available, but this service will cease from 2014.
Copying services are available until 15 minutes before the Library closes.
- Scanned copies saved to USB memory sticks are free; 4 GB USB memory sticks are available to purchase in the Library and cost £4.00.
- Photocopies are paid for on a coin-operated system. Change is available from staff; the machine itself does not give change and staff are unable to give refunds for unused credit (prices below).
- All other print outs are paid for on collection at the Library Counter (prices below).
Reading Room self-service copying prices
Photocopiers (A3 & A4)
Network printers & Microfilm printer (A4 only)
|Price (net) ||VAT ||Total price |
|A4 photocopies (black & white only ), microform printouts (b&w only), and Library computer printouts - per page ||£0.12 ||£0.03 ||£0.15 |
|A3 photocopies (black & white only) or Library computer printouts - per page ||£0.16 ||£0.04 ||£0.20 |
Preservation policy and restrictions
The following categories of material may not be photocopied:
- Material in our Special Collections
- Books published before 1900
- Periodicals published before 1920
- Fragile or damaged material with loose or brittle spines and pages
- Fold out plans, illustration, etc.
- Anything too heavy or large to move without putting strain on the binding
Unless the item you are copying is out of copyright, or you have the written permission of the copyright holder, it is advisable to stay within the following limits:
- Copies of complete works may not be made.
- Small extracts of copyright material may be copied (up to 20 pages, or 10%, whichever is the smaller amount).
- Only a single copy of a given page may be made and this should not be further copied.
- No more than one article per periodical issue may be copied.
- Illustrations can only be copied where they form part of an extract or periodical article. They may not be copied on their own.
- The copy can only be used either for:
Research or private study, neither of which may be for a commercial purpose OR Criticism, review and news reporting.
- Unless it is impractical, the source of all copies must be acknowledged.
Copying for commercial purposes
Anyone wishing to carry out copying for commercial research should discuss this with a member of staff as it may be necessary to purchase a Copyright Licence sticker. These cost £9 (including VAT) per item and are available at the Counter.
Further information can be found on the Copyright Licencing Agency website in their leaflet: CLA Sticker Scheme
Photography for publication
Photographs intended for publication or reproduction of any kind can only be supplied by the V&A.
Under no circumstances may photographs previously taken by a reader for their own research or private study be published.
Ordering copies online or by post
If you are unable to visit the Library in person, you may order copies online or by post.
We provide copies and images on a single page basis or double page spread as appropriate in accordance with our preservation policy. Staff will decide the best copying method to preserve the collections but will supply the most economic option wherever possible. Customers are charged per image provided.
For in copyright works, a copyright declaration statement will be sent to you. This must be printed out, signed and returned, either by post or scanned and returned by email, before the copies can be made.
Our standard turnaround time is two weeks
|Product* ||Price (net) ||VAT ||Total price |
|A3/A4 photocopies, black & white ||£0.35 ||£0.07 ||£0.42 |
|Scans, black & white or colour|| |
£1.00 per image
If material is too old or fragile to be photocopied, or if colour copies are required
Copies are sent as PDF files by email or as print outs by post
There is an additional administration charge of £10.00 +VAT for online and postal orders
Copying entire books is quoted on an individual basis
* There is a maximum number of 5 items per order
Under no circumstances may images supplied by this service be published. If you would like to order images for publication contact: firstname.lastname@example.org
Paying for online or postal orders
You will be invoiced for the cost of your order. Payment must be made by cheque, money order or BACS. Cheques must be in pounds sterling and drawn on a UK bank, made payable to the 'Victoria and Albert Museum' and crossed 'A/C Payee Only'. Full details of payment instructions are contained in the invoice.
To order copies online please complete the online order form (click on ‘Ask new question’ and then choose ‘Reprographics request’)
or send your request to:
National Art Library
Victoria and Albert Museum
National Art Library opening times
The National Art Library opening times are Tuesday, Wednesday, Thursday and Saturday: 10.00 – 17.30 and Friday: 10.00 – 18.30. It is closed on Mondays and Sundays.